Fees and statements
Creche fee management and monthly statements
One account per family. Invoices go out on the 1st, statements reach every parent at month-end, and you see who owes what at a glance. No spreadsheets, no Sunday-night statement runs.
Family accounts
One account per family
Siblings share one account, so a parent sees one balance, not three. Tuition, extras, discounts and deposits all land in the same place.
- Fees per class, with sibling discounts
- Deposits, registration and re-registration fees
- Pro-rata for children who start mid-month
- Arrears ageing: current, 30, 60 and 90+ days
Statements
Monthly statements that send themselves
Run the statements once a month. Preview them, fix any exceptions such as a payment that is not matched yet, then send. Every parent receives a clear PDF in your school’s name.
- Opening balance, charges, payments and closing balance
- Ageing summary and your banking reference
- A pay-now link on every statement
- Your logo and your school’s colours
Getting paid
Get paid without chasing
Parents pay from a link by card or instant EFT, and the receipt is emailed straight away. Reminders go out for balances over 30, 60 and 90 days, with the statement attached.
- Payment links on invoices and statements
- Automatic reminders for overdue accounts
- Late pick-up fees and extra days billed automatically
The details
Built for how South African schools bill
Sibling discounts
Apply the second- and third-child rates you already use.
Late pick-up fees
Add the fee automatically after your cut-off time.
Arrears at a glance
See who owes what, and for how long, on one screen.
EFT references
Every family has a reference so payments can be matched.
Questions
Fees and statements: common questions
Can HiDay email statements to parents?
Yes. After you preview the statement run, HiDay emails each parent a PDF statement in your school’s name.
How do parents pay?
From a link on the invoice or statement by card or instant EFT, or by EFT using their reference.
Do siblings share one statement?
Yes. Each family has one account, so siblings appear together on a single statement.
Can we use our own banking details and logo?
Yes. Statements carry your school’s name, logo, colours and banking reference.
Can this replace our spreadsheets?
That is the idea. Invoices, payments, statements and arrears live in one place instead of in a spreadsheet and a folder of PDFs.
See it with your own school’s set-up
WhatsApp us and we will walk you through it, using your classes and your fee structure.